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Purchasing
DOING BUSINESS WITH THE TOWN

Town of Pantego is committed to maintaining public confidence by ensuring responsible bidders are allowed a fair opportunity to compete for the Town's business while protecting the public funds, by receiving the best value for public dollars expended.

The Town of Pantego uses a decentralized purchasing system whereby individual departments are responsible for purchasing materials and supplies for their departments. All interested and qualified vendors are encouraged to participate in the procurement activities of the Town of Pantego.  

The Town of Pantego uses a bidding system to post bids, quotes, addendums, and bid awards.  Notices for formal, sealed bids are also advertised in the Commercial Recorder, a Fort Worth area newspaper.  Vendors interested in participating in procurement activities may sign up to receive bid notifications. There are no fees to use the system or to receive automatic notices.

In keeping with State Law, and when making an expenditure of more than $3,000 but less than $25,000, at least two (2) quotes must be from Historically Underutilized Businesses (HUBs). Departments must obtain a purchase order with a total single order value of $500 and greater. 

CONFLICT OF INTEREST
Chapter 176 of the Texas Local Government Code requires that any vendor or person considering doing business with a local government entity disclose any information about the vendor's person's affiliation or business relationship that might cause a conflict of interest with the local government entity in the CIQ - Conflict of Interest Questionnaire. By law, the CIQ questionnaire form must be filed with the Town's City Secretary within seven (7) business days.  For additional information visit the Texas Ethics Commission website.

INVOICES AND PAYMENTS
The Town of Pantego complies with the Prompt Payment Act of the Local Government Code.  The Prompt Payment Act ensures that companies transacting business with government agencies are paid in a timely manner.  With certain exceptions, the act requires that the government agency make payment within 30 days of submission of a properly prepared invoice by a vendor.

Per IRS requirements, all vendors doing business with the Town must have a W-9 Form on file with the Town.  Form W-9 is a Request for Taxpayer Identification Number and Certification.  The Town of Pantego normally issues payments to vendors on a bi-weekly basis. Within purchasing limits, departments may use Town issued credit cards to pay vendors.  See Procurement Card Policy and Procedures for more details (pending formal Council approval).

TAXES
The Town of Pantego is exempt from federal excise and transportation taxes and Texas State or local sales and use taxes.  If a vendor includes any such taxes on price quotes or invoices, the amount of the taxes will be deducted from the total of the price quote or invoice.  A Tax Exempt form will be provided by the Town of Pantego upon request by contacting the Finance - Accounts Payable department at (817) 617-3700.